Privacy Policy for HUAWEI CONNECT 2023

HUAWEI CONNECT 2023 is hosted by Huawei Technologies Co., Ltd. and with technology and management support by our affiliates (collectively, "Huawei", "we", "us", and "our"). HUAWEI CONNECT 2023 will be held in Shanghai, the People's Republic of China, from September 20 to 22, 2023. This Privacy Policy ("this Policy") describes how Huawei uses and protects your personal data when you register to attend the online and offline activities of HUAWEI CONNECT 2023 ("the Event"). You understand that our collection of your personal data is necessary for you to participate in the Event. If you disagree with the collection or use of or do not provide us with necessary personal data, you will not be able to participate in HUAWEI CONNECT 2023.

This Policy describes:

How We Collect & Use Your Personal Data
How We Use Cookies & Similar Technologies
How We Disclose Your Personal Data
How to Access or Modify Your Personal Data
How We Protect and Retain Your Personal Data
Personal Data Processing Activities of Other Processors
International Transfers of Your Personal Data
Updates to This Policy
How to Contact Us

1. How We Collect & Use Your Personal Data

After you read and agree with this Policy, Huawei will collect and process your personal data through online and offline channels to provide you with high-quality services and activity information. The following describes the scenarios where we process your personal data, categories of personal data processed, and purposes and means of processing.

1.1 To help you sign up and enjoy online and offline activities, we will collect your name, gender, nationality, email address, phone number, company, industry, and position using Huawei's official website, Congress Information Management System (CIMS), Events platform, and other methods upon your consent. According to applicable laws and regulations on security management of large activities, organizers shall register guests and verify their identity for attendance. As such, we will collect your identity document number (the number of your ID card, passport, Mainland Travel Permit for Hong Kong and Macao Residents, or Mainland Travel Permit for Taiwan Residents) during registration. After your registration is successful, we will automatically generate your Event ID, which will be displayed on your Confirmation Code (badge).

1.2 According to applicable laws and regulations on security management of large activities, organizers shall register guests and verify their identity for attendance. As such, we will verify your identity for entry.

If you choose to use facial recognition for verification before entering HUAWEI CONNECT 2023, the facial recognition device will collect your facial recognition information and compare it with that associated with your ID card or badge. If you use your ID card for verification, the facial recognition device will not retain your facial recognition information. If you use your badge for verification, we need to record and retain your facial recognition information in advance, but will not retain your original face images. Facial recognition is optional, and you may choose manual verification instead. The device recognizes only holders of an ID card from the People's Republic of China. If you hold any other form of identity document (such as a passport, Mainland Travel Permit for Hong Kong and Macao Residents, or Mainland Travel Permit for Taiwan Residents), please choose manual verification.
If you choose manual verification and have already registered your identity document information, onsite staff will ask you to enter your Event ID, email address, identity document number, or mobile phone number in the Chinese mainland on the Portable Digital Assistant (PDA) to verify your identity and entry.

1.3 If you participate in the Event in person and request a badge, our onsite staff will ask you to enter your Event ID, email address, or identity document number on the PDA for confirmation.

1.4 During the Event, onsite staff will be recording the Event for live online streaming. Electronic records, video tapes, audio tapes, photos, and other materials will be produced. These materials are used only to publicize the Event. If you do not want to join us or do not want Huawei to use the materials related to you, please contact us in a timely manner.

1.5 When you experience the products or services on display at the Event's exhibition booths, we will collect necessary personal data from you. For details, see the privacy statement of the booth.

1.6 We will collect your name, phone number, company, region, industry, and email address when you register for live streaming or other services (such as questionnaires) on the live streaming platform.

We may also use your personal data for the following purposes:

(a) Providing you with services or specific experiences.

(b) Inviting you to participate in online or offline activities.

(c) Fulfilling your requests for changes or providing you with information you have requested (such as marketing materials for products and services, and white papers); and providing technical support.

(d) Contacting you with your consent; sending you information about products and services that may interest you; inviting you to participate in Huawei activities (including promotional activities), market surveys, or satisfaction surveys; or sending you marketing information. If you do not want to receive these types of information, you can opt out at any time.

(e) Providing you with personalized user experience and content.

(f) Improving our products and services through internal audits, data analysis, and research.

(g) Analyzing the efficiency of our business operations and evaluating market share.

(h) Complying with and enforcing applicable legal requirements, industry standards, and our policies.

Huawei may also collect and use non-personally-identifiable data, which cannot be used to identify a particular individual. For example, Huawei will collect aggregated statistics, such as the number of visits to its website. We collect this data to understand how users use our websites, products, and services, so that we can improve our services and better satisfy your needs. Huawei may collect, use, process, transfer, or disclose non-personally-identifiable data for other purposes at its own discretion. We will endeavor to isolate your personal data from non-personally-identifiable data and ensure that the two types of data are used separately. If personal data contains non-personally-identifiable data, it will still be treated as personal data during processing.

Huawei will process your personal data following the requirements of applicable laws on an appropriate legal basis, including:

(1) Processing your personal data to fulfill the contract when responding to your service request.

(2) Processing your personal data with your consent.

(3) Processing your personal data as necessary to comply with and enforce applicable legal obligations and cooperate with government authorities, including but not limited to the laws regarding safety and environment in the monitored area of the Event's premise.

2. How We Use Cookies & Similar Technologies

2.1 Cookie

A cookie is a text file stored by a web server on a computer or mobile device. The content of a cookie can be retrieved or read only by the server that creates the cookie. The text in a cookie often consists of identifiers, site names, and some numbers and characters. Cookies are unique to the browsers or mobile applications you use, and enable websites to store data such as your preferences.

Like many other websites or Internet service providers, Huawei uses cookies to improve user experience. Session cookies are deleted after each visit, while persistent cookies remain in place across multiple visits. Cookies allow websites to remember your settings such as language, font size on your computer or mobile device, or other browser preferences. This means that a user does not need to reset preferences for every visit. On the contrary, if cookies are not used, websites will treat you as a new visitor every time you load a web page. For example, if you are redirected to another web page from a website you are already logged in to and then return to the original website, it will not recognize you and you must log in again.

Huawei will not use cookies for any purposes not stated in this Policy. You can manage or delete cookies based on your own preferences. For details, visit AboutCookies.org. You can clear all the cookies stored on your computer, and most web browsers provide the option of blocking cookies. However, by doing so, you have to change your user settings every time you visit our website. Find out how to manage cookie settings for your browser here:

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2.2 Web Beacons and Pixel Tags

In addition to cookies, we may also use other similar technologies on our websites such as beacons and pixel tags. For example, when you receive an email from Huawei, it may contain a click-through URL that links to a Huawei web page. If you click the link, Huawei will track your visit to help us learn about your preferences for products and services and improve our customer service. A web beacon is a transparent graphic image embedded in a website or in an email. We use pixel tags in emails to find out whether an email has been opened. You can unsubscribe from the Huawei mailing list at any time if you do not want to be tracked in this manner.

By using our website, you consent to the use of cookies, web beacons, and pixel tags as described above.

3. How We Disclose Your Personal Data

Huawei will disclose your personal data only under the following circumstances:

(1) Huawei may disclose or transfer your personal data to its subsidiaries or to partners that provide services for the Event. To respond to your requests, Huawei may need to provide some services through its subsidiaries or partners. Therefore, we may need to share some of your personal data with that subsidiary or partner. For example, to prepare a badge, Huawei needs to share your personal data with exhibition service providers. However, we strictly forbid our partners from using your personal data for other purposes.

(2) According to law, Huawei may also disclose or transfer your personal data to comply with legal obligations, or to support or assist law enforcement organizations with regard to the investigation and prosecution of civil or criminal or administrative proceedings.

4. How to Access or Modify Your Personal Data

It is your responsibility to ensure that all personal data submitted to Huawei is correct. Huawei is dedicated to maintaining the accuracy and completeness of personal data and keeping the data up-to-date.

Subject to the Personal Information Protection Law of the People's Republic of China, you have the right to request access to and obtain copies of, receive, object to the collection/use/disclose of, change, delete or destroy, and reject or restrict the use and transfer of your information, and file a complaint or withdraw your consent at any time. To exercise these rights, please contact us at huaweiconnect_inquiry@huawei.com or DPO contact address at the end of this policy. Your written request may be required for security. We may decline the request if we have reasonable grounds to believe that the request is fraudulent or unfeasible or may jeopardize the privacy of others.

You have the right to withdraw your consent at any time when Huawei processes your personal data based on your consent. However, withdrawal does not affect the legitimacy and effectiveness of how we process your personal data based on your consent before the withdrawal is made; nor does it affect any data processing based on another justification other than your consent.

5. How We Protect and Retain Your Personal Data

The security of your personal data is important to us. We use appropriate physical, organizational, and technical measures to protect your personal data from unauthorized access, disclosure, use, modification, damage, or loss. For example, we use cryptographic technologies for data confidentiality, protection mechanisms to prevent attacks, and access control mechanisms to permit only authorized access to your personal data. We also provide training on security and privacy protection for employees to raise their awareness of personal data protection. Huawei is committed to protecting your personal data; however, please note that no security measure is perfect. In case of information leakage, we will take all measures required by applicable data protection laws and regulations to mitigate or eliminate any negative impact.

We will retain your personal data for no longer than is necessary for the purposes stated in this Policy, unless otherwise extending the retention period is required or permitted by law. Information regarding your identity document will be deleted within one working day after the Event finishes. The recording materials will be deleted within two years. We will maintain your registration information as long as your account is necessary for service provision. You can choose to deregister your account. After you deregister your account, we will stop providing you with products and services through your account and delete your relevant personal data registered for the Event, provided that deletion is not otherwise stipulated by special legal requirements.

6. Personal Data Processing Activities of Other Processors

Third-party companies ("third parties") other than Huawei and its affiliates will conduct marketing or publicity activities at HUAWEI CONNECT 2023. You can choose whether to receive information about interactive activities, services, or products provided by third parties. Huawei will not proactively share your personal data with third parties. Third parties are independent data controllers, and Huawei is not legally liable for their processing of personal data. If third parties will process your personal data, read their privacy policies before providing your personal data to them. The privacy policies of third parties are not subject to this Policy.

7. International Transfers of Your Personal Data

The Event will be held in Shanghai, the People's Republic of China; therefore, the personal data you submit to Huawei will be stored on servers in the People's Republic of China. As Huawei may disclose or transfer your personal data to its subsidiaries or authorized third-party partners located in other countries or regions, your personal data may be processed or accessed outside of your home country by these entities. These countries/regions may have different data protection laws. In such circumstances, Huawei will take measures to ensure that data is processed as required by this Policy and applicable laws. For example, when transferring your personal data from the EU to countries or regions that the EU has not acknowledged as having an equivalent level of data protection, Huawei will implement legal mechanisms to secure your personal data, including signing standard contractual clauses approved by the European Commission, requesting your consent on the transfer of your personal data, or implementing security measures like anonymizing personal data before the transfer. You can click here to obtain a copy of the EU's standard contractual clauses.

8. Updates to This Policy

Huawei reserves the right to update or change this Policy at any time. We will release the latest Privacy Policy on this page for any changes. If major changes are made to the Privacy Policy, we may notify you through different channels, for example, posting a notice on our website or sending you direct notification. You are welcome to read this Policy to understand the details at any time.

9. How to Contact Us

If you have any questions or suggestions, please contact huaweiconnect_inquiry@huawei.com. If you have any privacy complaints or issues, and want to contact Huawei Data Protection Officer (DPO), please contact us at:

Company: Huawei Technologies Co., Ltd.

Address: Huawei Base, Bantian, Longgang District, Shenzhen, the People's Republic of China

Or click here.

Last updated: September 18, 2023