Privacy Statement for OTF 2023
The Operations Transformation Forum 2023 (OTF 2023) is hosted by Huawei Technologies Co., Ltd. and with technology and management support by its affiliates (collectively, "Huawei", "we", "us", and "our"). Huawei is very aware of how important your privacy is to you and is committed to respecting your privacy. OTF 2023 will be held offline in Dubai, UAE from October 11 to October 12, 2023. This Privacy Statement ("this Statement") describes how Huawei uses your personal data and protects your privacy when you register to attend the online and offline activities of OTF 2023 ("the Event"). You understand that our collection of this information is necessary for you as a participant of the Event. If you choose not to provide or disagree with our collection and use of the above information, you will not be able to participate the Event.
This Statement helps you understand the following content:
1.How We Collect and Use Your Personal Data
2.How We Use Cookies and Similar Technologies
3.How We Disclose Your Personal Data
4.How We Access or Modify Your Personal Data
5.How We Protect Your Personal Data
6.Third-Party Providers and Their Services
7.International Transfers of Your Personal Data
8.Updates to This Statement
9.How to Contact Us
1. How We Collect and Use Your Personal Data
Personal data refers to any information relating to an identified or identifiable natural person. We collect personal data from you in the course of your interaction with us based on requirements for event interaction management. Your interaction with us may include:
(a) Personal data provided when you contact us, use our services, or seek our support or help, such as contact information (full name, email and mailing address, and mobile phone number), business information (enterprise name, industry, and title), and your signature;
(b) Your facial and moving footages, images, and/or voice as observable by closed-circuit
television (CCTV) devices.
When you read and agree with this Statement, Huawei will directly collect and process your
personal data through online
and offline channels to provide you with high-quality services and activity information. The
following sections describe
the scenarios, types, methods, and purposes regarding the processing of your personal data.
1.1 To help you sign up and enjoy online and offline activities, we will collect your personal data including name-surname, gender, email address, phone number, login information (account and password), and title using Huawei official website, Huawei congress information management system (CIMS), and other methods upon your consent. After your registration is successful, we will automatically generate your Event ID, which will be displayed on your Confirmation Code.
1.2 During this Event, onsite staff will record videos and take photos of ongoing activities at
the Event's premise,
including live streaming, for publicity purposes. These recording materials include but are not
limited to electronic
records, video recordings, audio recordings, and photos. These recording materials are used only
to publicize the Event.
If you do not want to join us or do not want Huawei to use the recording materials related to
you, please contact us in
a timely manner.
You agree that Huawei is the copyright owner of the recording materials and can use them freely.
You agree to release
and waive any right to review or approve such recording materials of you, and do not or will not
file any claim or
lawsuit against the corresponding third parties in terms of libel, public or personal privacy
infringement, copyright or
trademark infringement, unfair competition, etc.
1.3 When you experience the products or services on display at the Event's exhibition booths, we will collect required personal information from you. For details, see the privacy statement placed on site.
1.4 We will collect your name, company, region, industry, and email address when you register for live streaming or other services (such as questionnaires) on the live streaming platform.
1.5 If you attend the Event onsite, when you collect your badge, staff will use a Portable Digital Assistance (PDA) to scan your identity document and verify your privileges. The scanned information will not be stored or retained.
We may also use your personal data for the following purposes:
(a) Providing you with services or specific experiences.
(b) Inviting you to participate in online or offline activities.
(c) Fulfilling your requests for changes or providing you with information you have requested (such as marketing materials for products and services, and white papers); and providing technical support.
(d) Contacting you with your consent; sending you information about products and services that may interest you; inviting you to participate in Huawei activities (including promotional activities), market surveys, or satisfaction surveys; or sending you marketing information. If you do not want to receive these types of information, you can opt out at any time.
(e) Providing you with customized user experience and content.
(f) Improving our products and services through internal audits, data analysis, and research.
(g) Analyzing the efficiency of business operations and measuring the market share.
(h) Complying with and enforcing applicable legal requirements, relevant industry standards, and our policies.
Huawei may also collect and use non-personally-identifiable data, which cannot be used to identify a particular individual. For example, Huawei may collect aggregated statistics, such as the number of visits to its websites. Huawei collects such data to understand how users use its websites, products, and services. In so doing, Huawei can improve its services and better meet customer requirements. Huawei may collect, use, process, transfer, or disclose non-personally-identifiable data for other purposes at its own discretion. We will endeavor to isolate your personal data from non-personally-identifiable data and ensure that the two types of data are used separately. If personal data is combined with non-personally-identifiable data, it will still be treated as personal data during processing.
Huawei will process your personal data following the requirements of applicable laws on an appropriate legal basis, including:
(1) Processing your personal data to fulfill the contract when responding to your service request.
(2) Processing your personal data with your consent.
(3) Processing your personal data based on the legitimate interests of Huawei when we use your personal data to contact you, conduct marketing or market surveys, improve our products and services, execute and improve our loss prevention and anti-fraud programs, and for other purposes. Legitimate interests include enabling us to more effectively manage and operate our business; protecting the security of our businesses, systems, products, services, and customers; internal management; complying with internal policies and processes; and other legitimate interests described in this Statement.
(4) Processing your personal data as necessary to comply with and enforce applicable legal obligations, cooperate with government authorities, including but not limited to the laws regarding safety and environment in the monitored area of the Event's premise.
This Statement does not apply to any other activities you might undertake for Huawei, or to data collected in any other way by Huawei or for any other purposes. In those circumstances, separate privacy policies will apply.
2. How We Use Cookies and Similar Technologies
2.1 Cookie
A cookie is a text file that is stored on your computer or mobile device via a web server. The content of a cookie can be retrieved or accessed only by the server that creates it. Each cookie is unique to your web browser or mobile application. The text in a cookie often consists of identifiers, site names, and some numbers and characters. Websites can store data about user preferences and other information using cookies.
Like many other websites or Internet service providers, we use cookies to improve user experience. Cookies allow websites to remember users, either for a single visit (using a session cookie) or for repeated visits (using a persistent cookie). Cookies allow websites to store your settings, such as language, font size, and other browsing preferences on your computer or mobile device. This means that users do not need to reset preferences for every visit. If a website does not use cookies, it will consider its users as new visitors each time they load a web page. For example, if you are redirected to another web page from a website you have already logged in to and then return to the original website, it will not recognize you and you must log in again.
Huawei will not use cookies for any purposes not stated in this Statement. You can manage or delete cookies based on your preferences. For details, please visit AboutCookies.org. You can clear all cookies stored on your computer and most web browsers provide the option to block cookies. However, if you do so, you may have to change your user settings every time you visit our website. Find out how to manage cookie settings for your browser here:Internet Explorer > Google Chrome > Mozilla Firefox > Safari > Opera.
2.2 Web beacons and pixel tags/h3>
In addition to cookies, we may also use other similar technologies, such as beacons and pixel tags, on our websites. For example, when you receive an email from Huawei, it may contain a click-through URL that links to a Huawei web page. If you click the link, Huawei will track your visit to help us learn about your preferences for products and services and improve our customer services. A web beacon is a transparent graphic image embedded in a website or in an email. We use pixel tags in emails to find out whether an email has been opened. You can unsubscribe from Huawei's mailing list at any time if you do not want to be tracked in this manner.
By using our website, you consent to the use of cookies, web beacons and pixel tags as described above.
3. How We Disclose Your Personal Data
Huawei will disclose your personal data only under the following circumstances. In other circumstances, Huawei will not disclose your personal data to any third party.
(1) Huawei may disclose or transfer your personal data to its subsidiaries or authorized third-party partners. This means your personal data may be transferred to countries or regions outside the places where you are located or where we collect your personal data, and be accessed and stored in those jurisdictions. At your request, Huawei may need to provide you with certain services through its subsidiaries or some partners. Therefore, Huawei needs to share some of your personal data with relevant subsidiaries or the partners to provide you with corresponding services. To prepare the exhibition pass, Huawei has to share your personal data with exhibition service providers. However, we strictly forbid our partners from using your personal data for other purposes.
(2) To comply with the law, Huawei may also disclose or transfer your personal data to comply with legal obligations, or to support or assist law enforcement organizations with regard to the investigation and prosecution of civil, criminal, or administrative proceedings.
4. How We Access or Modify Your Personal Data
You shall ensure that all personal data submitted to us is correct. Huawei is dedicated to maintaining the accuracy and integrity of your personal data and keeping the data up-to-date.
To the extent permitted by applicable laws, you may (1) have the right to access and copy your specific personal data we maintain; (2) request us to update or correct your personal data; (3) reject or restrict our use of your personal data; (4) ask us to delete your personal data from the database; and (5) request us to explain the personal information processing rules. To exercise these rights, please contact us at cnbgevent@mail01.huawei.com or Data Protection Officer (DPO) contact address at the end of this Statement. Your written request may be required for security. We may decline the requests if we have reasonable grounds to believe that the requests are fraudulent or unfeasible or may jeopardize the privacy of others.
You have the right to withdraw your consent at any time when Huawei possesses your personal data based on your consent. However, withdrawal does not affect the legitimacy and effectiveness of how we process your personal data based on your consent before the withdrawal is made; nor does it affect any data processing based on another justification other than your consent.
5. How We Protect and Retain Your Personal Data
The security of your personal data is important to us. We use appropriate physical, organizational, and technical measures to protect your personal data from unauthorized access, disclosure, use, modification, damage, or loss. For example, we use cryptographic technologies to ensure data confidentiality, protection mechanisms to prevent malicious data attacks, and access control mechanisms to permit only authorized access to your personal data. We also provide training courses on security and privacy protection for our employees to raise their awareness of personal data protection. While we take the utmost care to protect your personal data, please note that no security measures are completely infallible. In case of information leakage, Huawei will take all measures required by applicable data protection laws and regulations to mitigate or eliminate any negative impact.
We will retain your personal data within the period necessary to achieve the purposes stated in this Statement, unless otherwise extending the retention period is required or permitted by law. Information regarding your identity document and place of departure will be deleted within one working day after the Event finishes. The recording materials will be deleted within two years. We will maintain your registration information as long as your account is necessary for service provision. You can choose to deregister your account. After you deregister your account, we will stop providing you with products and services through your account and delete your personal data submitted upon registration, provided that deletion is not otherwise stipulated by special legal requirements.
6. Third-Party Providers and Their Services
You can consider sharing information via the Event website and the mobile app with Huawei and third parties. If you participate in activities on site, the Event partners may scan the QR code on your exhibition pass. The QR code contains the personal information you provided for us during registration.
• If you do not want the Event partners to use the information, do not show your QR code for them to scan.
• If you allow the Event partners to scan your QR code that contains your personal information, Huawei will share your personal information with the partners.
To provide you with better customized services, the partners may contact you to push the latest service/product information. If you refuse to accept such product information, you can directly provide feedback to the partners.
Huawei has no rights to control such third parties or their privacy and data protection policies. Such third parties are not subject to this Statement. Before submitting personal information to third parties, please refer to their privacy protection policies.
7. International Transfers of Your Personal Data
This Event will be held in Dubai and broadcasted on Huawei's websites. The personal data you submit to Huawei will be stored in Dubai or China. In such circumstances, Huawei will take measures to ensure that data is processed as required by this Statement and applicable laws, which includes when transferring the data subject's personal data from the EU to a country or region which has not been acknowledged by the European Commission as having an adequate level of data protection, we may use a variety of legal mechanisms, such as signing standard contractual clauses approved by the European Commission, obtaining the consent to the cross-border transfer of a data subject in the EU, or implementing security measures like anonymizing personal data before cross-border data transfer. You can click here to view a copy of the EU's standard contract terms.
8. Updates to This Statement
Huawei reserves the right to update or change this Statement at any time. We will release the
latest Statement on this
page for any changes. If major changes are made to this Statement, we may notify you through
different channels, for
example, posting a notice on our website or sending you direct notification. You are welcome to
access this Statement at
any time to learn more about it.
This Statement is provided in both English and Chinese.
In the event of a dispute as to the terms thereof, the English
version shall prevail.
9. How to Contact Us
If you have any doubts, comments, or suggestions, please send an email to cnbgevent@mail01.huawei.com. If you have any privacy complaints or issues, and want to contact Huawei DPO, please contact us at:
Company: Huawei Technologies Co., Ltd.
Address: Huawei Base, Bantian, Longgang District, Shenzhen
Or click here.
Last updated: September 10, 2023