Privacy Statement about HUAWEI CONNECT 2024 PARIS

HUAWEI CONNECT 2024 PARIS (hereinafter referred to as “HC 2024 PARIS”) is an event organized through the online platform of https://www.huawei.com/eu/events/huaweiconnect-paris (hereinafter the “Platform”) by Huawei Technologies Dusseldorf GmbH, a company duly incorporated and exists under the laws of Germany, and its registered office located at Hansaallee 205, 40549 Düsseldorf, Germany (hereinafter referred to as “Huawei”, "we", "us" or "our"). This year, we offer both online and offline sessions after your online registration.

DigitALL Night 2024 (a section for university students who have reached 18 years old or adult age) is included in HC 2024 PARIS. Registered Participants of this section, are able to join in other sessions of the HC 2024 PARIS as well.

We take your privacy seriously, and take all appropriate security measures to protect it in accordance with the industry's well-established safety standards. Personal data means any information relating to an identified or identifiable natural person.


Table of Contents:

  1. How do we process your personal data and what is the legal basis?
  2. How long and where do we store your data?
  3. How do we use Cookies and similar Technologies？
  4. How do we share your data?
  5. What are your rights and choices?
  6. How to contact us?
  7. How do we update this Statement?

1. How do we process your personal data and what is the legal basis?

1) Event Management: You can choose to join the sessions and register online for the online or offline sessions of the HC 2024 PARIS. We need to process below personal data, to confirm your registration/participation. These data is necessary for providing the event sessions according to the Terms of Services agreed by you, according to Article 6(1)(b) GDPR. Without such data, we cannot properly register you for either the online or offline events:
- Register as a participant for the HC 2024 PARIS: your First Name, Last Name, Email, Telephone (optional), Company Name, Industry, Country/Region, Job title, co-relation with Huawei, your interested session, and Name of Huawei employee who invited you to the event (if applicable) will be processed.
- Register as a student participant for the DigitALL Night 2024 session: your First Name, Last Name, Email, Telephone (optional), Country/Region, field of study, University/Institution, Graduation Time, where you want to attend the venue, which program you are interested in about Huawei, how did you find out about DigitAll Night 2024, and what kind of position are you looking for, will be processed.

2) Promotion of the event: To promote the event, we will make recordings of the sessions, take photos or videos of you as speaker or participant to reflect the event in general manner. The two processing scenarios below are all based on our legitimate interests of marketing the event held by us, as per Article 6(1)(f) GDPR. If you do not wish any further use of the photographs and recordings showing you, please contact us as described in Section 5 of this Statement.
- Video of the sessions and photograph of the speakers: The processing (including further promotion), will only be based on the speaker’s prior confirmation to the Authorization Letter . If you have not given us the authorization, your image/voice or other information will not be processed.
- Photograph in general about the event / venue: We may take photos to promote the popularity of the event and present the venue in general. Your image may be fully or partially included unintentionally.

3) Improvement of the Event: Based on our legitimate interest to improve the event as per Article 6(1)(f) GDPR, your information will be processed respectively as mentioned below:
- To analyze the event organization, or conduct statistical review, for business participants, your First Name, Last Name, Email, Telephone (optional), Company Name, Industry, Country/Region will be processed.
- To analyze the event organization, or conduct statistical review, for student participants, your First Name, Last Name, Email, Telephone (optional), Country/Region, field of study, University/Institution, which program you are interested in about Huawei, how did you find out about DigitALL Night 2024, will be processed.

4) Survey: At the HC 2024 PARIS venue, the participants can choose to participate to the survey, by scanning the code provided. Your valued opinions and comments will be submitted with your personal information like your Name(optional), company(optional), and email(optional). This processing is based on our legitimate interest to perform project review and make improvements in the future, according to Article 6(1)(f) GDPR.

5) Electronic Direct Marketing/EDM: After obtaining your consent according to Article 6(1)(a) GDPR, we will process below personal data provided by you during your online registration to send you EDM emails:
- For business participants We will process your First Name, Last Name, Email, Company Name, Industry and Country/Region, in order to send you the latest information of products, solutions and services, and the upcoming events available for your region.
- For student participants We will process your Email, First Name, Last Name, Country/ Region, University/ Institution name, field of Study, time of graduation, your interested topics (optional), and the source from which you have found out about our event (optional), to provide you with information about campus events, recruitment events, and career opportunities.

You have the right to withdraw your consent through the “Unsubscribe” option in any of the EDM Emails received from us, or as described in Section 5 of this Statement -Article 6(1)(a) GDPR.

6) Talent Pool for Students: If you are a student participating at the DigitALL Night 2024 session, you can scan the QR code provided onsite to join the Huawei Talent Pool. Based on your consent as per Article 6(1)(a) GDPR, we will use your E-mail, First Name and Last Name, University/Institution name, Country/Region of University, Major, Academic Degree, Education Time, Expected Work Location, What kind of job are you looking for, and your CV/resume (if provided by you), to include your profile into Huawei Talent Pool and further email you with the recruitment information or job opportunities.

7) Lucky Draw: At the HC 2024 PARIS venue, the participants may choose to share their feedback and join our lucky draw to win Huawei prizes. To participate in the survey and the lucky draw, you will need to provide us with your valued opinions and comments, and with your personal information: First Name, Last Name, Company Name, Email address and Phone Number. This processing is based on your consent, according to Article 6(1)(a) GDPR. By submitting your feedback and personal data, and by clicking “Validate”, we will assume you have provided your consent.

2.How long and where do we store your data?

The data retention period may vary depending on scenario and service. Unless otherwise stated in Section 4, your personal data will be stored in Ireland. After the retention period expires, we will erase or anonymize your personal data.

Scenarios / purposes

Retention period

Event Management

30 days after event

Promotion of the event

Video recording sessions and photograph of the speakers: As per the authorization letter agreed by the speakers.

Photograph in general about the event / venue: until the successful exercise of the right to object.

Improvement of the Event

2 Years after event, or until the successful exercise of the right to object.

Survey

2 Years after event, or until the successful exercise of the right to object.

Lucky draw

Your personal data will be deleted immediately on the same day when this Event ends.

Electronic Direct Marketing / EDM

Until you withdraw consent

Talent Pool for Student

2 Years after event, or until you withdraw consent

3. How do we use Cookies and similar Technologies？

When you visit our event page, we will use cookies and similar technologies, as described in our cookie policy: https://www.huawei.com/eu/cookies-policy.

When you visit our registration page, we will use cookies as described in our cookie policy: https://app.events.huawei.com/hcparis2024/register/cookies-policy.html.

4. How do we share your data?

(1) Disclosure of your personal data outside of the EU/EEA:

Name of activities

Reason for Disclosure, categories of data recipients and countries of transfer

Mechanism for cross-border transfer

Talent Pool for Students

We use the Huawei recruitment system deployed in Peoples’ Republic of China, to process your personal data for recruitment purposes. Huawei affiliates will have access based on your country/region for further recruitment.

Huawei complies with applicable legal requirements for providing adequate safeguards by incorporating the Standard Contractual Clauses with relevant supplementary measures in such transfer.
You can obtain a copy of them here: https://commission.europa.eu/law/law-topic/data-protection/international-dimension-data-protection/standard-contractual-clauses-scc_en

Event Management

Huawei will engage third party suppliers which may remotely access your personal data from Peoples’ Republic of China, to manage the event and registration process.

Promotion of the event

Video and photograph of the speakers will be disseminated to promoting channels as specified in the Authorization letter confirmed by you. Photograph in general about the event / venue, will be disseminated on our social media channels, presentation, brochures, etc.

You understand and agree that Huawei has only a limited control over the recipients of the data once it is uploaded to promoting channels/Social Media and that Huawei is not responsible for the Social Media sites owners’ uses of your personal data. They have their own privacy policies and are considered as controllers separate from Huawei. Huawei cannot be held responsible for executing your rights against those third parties.
Please note that by posting personal data to promoting channels/Social Media, the personal data may be transferred to third countries, subject to the promoting channels/Social Media website owners’ privacy policies. Huawei has no control over such transfers, if they occur.

(2) Disclosure of your personal data within the EU/EEA:

Name of activities

Reason for Disclosure and details on the data recipients

Event Management

Huawei will disclose your personal data provided for registration purposes to third party suppliers and our Huawei local affiliates in EU/EEA to manage the event and coordinate participants on our behalf.

Promotion of the event

Video and photograph of the speakers will be disseminated to promoting channels/Social Media as specified in the Authorization letter confirmed by you.
Photograph in general about the event / venue, will be disseminated on our social media channels, presentation, brochures, etc.
You understand and agree that Huawei has only a limited control over the recipients of the data once it is uploaded to promoting channels/Social Media and that Huawei is not responsible for the Social Media sites owners’ uses of your personal data. They have their own privacy policies and are considered as controllers separate from Huawei. Huawei cannot be held responsible for executing your rights against those third parties.
Please note that by posting personal data to promoting channels/Social Media, the personal data may be transferred to third countries, subject to the promoting channels/Social Media website owners’ privacy policies. Huawei has no control over such transfers, if they occur.

EDM

All Huawei local affiliates in EU/EEA will have access to the participants who subscribed to receiving EDM, so as to send out tailored promotion email in local language.

Survey and Lucky Draw

Huawei will disclose your personal data provided for survey and lucky draw purposes to third party suppliers and our Huawei local affiliates in EU/EEA to organize the survey and lucky draw activity, and to improve the event.

3) Disclosures related to legal requirements and business transactions

Huawei may share your data in response to a legal process or request from a competent authority based on an applicable law or in connection with legal proceeding or process.
Your data may also be disclosed as part of a merger, acquisition, sale of assets (such as service agreements) or transition of service to a Huawei group or other relevant company.

5. What are your rights and choices?

You can access the Data Subject Request Portal to exercise your data subject right.

Right of Access, Art. 15 GDPR

You have the right to obtain confirmation as to whether Personal Data concerning you is being processed and, where that is the case, access to the information of processing required by GDPR. You also have the right to a copy of the Personal Data undergoing processing.

Right of Rectification, Art. 16 GDPR

You have the right to require rectification of inaccurate Personal Data concerning you and also the right to complete your Personal Data.

Right of Erasure, Art. 17 GDPR

You have the right to erase (delete) your Personal Data in particular circumstances.

Right of Restriction, Art. 18 GDPR

You have the right to demand restriction of processing in particular circumstances.

Right of Objection, Art. 21 GDPR

You have the right to object to the processing of your Personal Data in particular circumstances.

Right of Portability, Art. 20 GDPR

In certain circumstances, you have the right to receive your Personal Data in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller.
The right of portability does not apply in the case of processing personal data on legal obligation or legitimate interests’ basis.

Right to Withdraw Consent, Art. 7 GDPR

You have the right to withdraw a given consent at any time to stop a data processing that is based on your consent. The withdrawal will not affect the lawfulness of the processing based on the consent before the withdrawal.

Right to lodge a Complaint, Art. 77 GDPR

If you think that we are not processing your personal data in accordance with this Statement or the applicable data protection laws, you are entitled to lodge a complaint with your supervisory authority.
List of Supervisory Authorities: http://ec.europa.eu/justice/data-protection/article-29/structure/data-protection-authorities/index_en.htm 

6. How to contact us?

We value your opinions. If you have questions or comments related to this privacy statement, please contact our Data Protection Officer (DPO) at the address of Hansaallee 205, 40549 Düsseldorf, Germany. Alternatively, you can contact our DPO through the Data Subject Request Portal.

You can also contact with us via our official email: hcparis2024@huawei.com

7. How do we update this Statement?

We encourage you to regularly check for the latest version of this Statement as we may change it from time to time. If we make substantial changes to this Statement, we will notify you by an appropriate method.

Latest update: November 2024